Recently, I switched to a Mac and started using Entourage because the two things about Outlook that were hardest to give up were #1) the ability to setup meetings via Exchange and #2) management of my contacts.
A co-worker turned me onto Thunderbird (with Lightning) in a bid to help me break my Outlook addiction. I’ve used Outlook for so long it’s hard to quit. I…
- …love the ability to drag an email onto the calendar and create an event
- …know the keyboard shortcuts for creating my most-used items (tasks, notes, emails, etc.)
- …found this great plugin for automatically scheduling tasks as a part project management
- …used the journal for all kinds of things including my job search two years ago, and …
- …had the views of my different items (most notably tasks) tweaked to work for me
Outlook makes it so easy, but I can do away with MS PIMs apps on all OSes now that I can do calendar management with Yahoo Calendar (beta) and contact management with Plaxo.
Here’s how to do it in five easy steps:
- Before you begin, choose a color
You’re about to create three calendars which will remain in sync: one in Thunderbird, one in Calgoo, and one in Yahoo.
I recommend choosing a single color to identify your calendar across all three tools. I set forth on this exercise to make my “Work” calendar available and I chose red.
You’re likely to repeat these steps for calendars serving different purposes in the future so this is more a recommendation than a must-do but using color will help remind you which calendar you’re looking at.
- Get yourself a Calgoo Hub account
Go to Calgoo Hub and sign up. It’s easy.
- Publish your calendar to Calgoo
Follow these instructions provided by Calgoo to (create and) publish your calendar from “Sunbird” (the basis of the Lighning calendar which is Mozilla-based.)
At this point, you can also change the color of the calendar in both Thunderbird and Calgoo.
I recommend change settings in Calgoo on the calendar to make it private. Use that URL for the next step.
- Subscribe to the Calgoo in Yahoo Calendar
You have to be able to use the Yahoo Calendar beta at http://beta.calendar.yahoo.com.
Subscribe to the Calgoo calendar using the URL from the previous step and choose your color for the calendar.
- Check your Yahoo Calendar
There it is! Your Thunderbird calendar! In Yahoo!
As easy as that, I no longer need Outlook to manage my contacts and calendars.
Thanks to Arun for suggesting that I check out Lightning.
(I see a Taskline-like plugin for Lightning in the future. Taskline, get on that. Hmmm… I see a plugin for Bugzilla tasks in the future…)
2009-01-14 UPDATE: Or, instead of the multistep process, you can make it easy on yourself by just trying this, though I did have some difficulties getting it to work (Error Console was saying the calendar was either not DAV or not available.) After a couple of times of adding and deleting calendars, and of shutting down Thunderbird and restarting it, my Yahoo calendar finally appeared in Thunderbird. Cookie issue?